Meeting Minutes: March 23, 2026

SCCE Annual Home Owners Meeting – March 23, 2026

PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on February 23, 2026, and remain in DRAFT form until they can be formally approved at the next monthly meeting.

The meeting was called to order at 6:31 pm by Board President Dana Coats.

• Board Members Present - All Present. Dana Coats, Chuck Liberty, Amber Rasmussen, Terron Voller, Al Stockman, Anita Pendo, Howie Aubertin and Zach Policky

• Board Member(s) Absent - none.

• Staff Present - Misty Danley

• Staff Absent - Mike Riker and Kelsey Wyres.

• Residents Present - Curt and Debbie Bietz, Scott Carpenter and Jim McNulty.

Approval of Agenda/Call for Changes

• A motion to approve the agenda with the addition of the Doty Volunteer Fire Department lease and the fire danger to the agenda by Amber Rasmussen and seconded by Chuck Liberty.

  • Motion carried.

• A motion to approve the Minutes with a correction to the second paragraph of the Water Overage Rates under Old Business was made by Amber Rasmussen and seconded by Chuck Liberty.

  • Motion carried.
    

TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS - Amber Rasmussen

• Treasurer, Amber Rasmussen, reported that the SCCE balance in BHFCU, all bank accounts and CDs, $167,315.83. SCCE Quickbooks balance reflects $147,786.90. There are several outstanding checks that have yet to clear the bank account.

• The Profit and Loss statement for February 2026 reflects a net income of $4,068.14. The net income for July 1, 2025 to February 28, 2026 was $9,124.98. SCCE has experienced a 50% increase in expenses since July 1, 2024 to February 28, 2025, our Net Income for that period was $17,911.79.

• With no further discussion or questions, a motion to approve the financial report was made by Al Stockman and Howie Aubertin seconded.

  • Motion carried.

COMMITTEE REPORTS

WATER SYSTEM REPORT - Mike Riker

• Mike Riker was unable to attend this meeting. Misty Danley received an email with Mike Riker’s report for this meeting.

• Mike Riker, Howie Aubertin and Amber Rasmussen have had a discussion of water usage in excess of 10,000 gallons. A recommendation of the rate increase will be discussed later in the meeting.

• Mike Riker is waiting for the updated estimate from the tank painter. He is expecting the quote to come in around $40,000. Dana Coats reminded those in attendance that the water tank has not been painted since it was installed.

ARCHITECTURAL COMMITTEE - Amber Rasmussen

• Amber Rasmussen reported that the Architectural Committee received and approved three (3) Change Forms in February.
  

RECREATION COMMITTEE - Co-Chairperson, Sheree Coats

• Misty Danley reported that the Recreation Committee is ready for the Easter Egg Hunt. Karla Voller, Amber Cornford and her family, Linda Iverson, Dawn Rix and Elizabeth Meyer helped fill 1,000 eggs for the Hunt.

• Holly Riker requested that Misty Danley report to the Board that the Spring Clean Up Day is scheduled for Saturday, May 16, 2026, and encourages all those in attendance to plan on helping and bringing a friend. Mike Riker will have a list of projects that need attention this year.

• Holly Riker has also updated the 2026 Annual Events on our website and shelter reservations will be available in April.

• Holly and Mike Riker will be out of town through March 31, 2026. She will not have access to the admin email and will forward votes received by March 31, 2026, when she returns.

BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin

• Howie Aubertin reported that the explanation letter, with voting instructions, along with the full Amendment 4 has been distributed to all residents and votes will be collected through March 31, 2026. Howie Aubertin opened the floor for public questions or comments:

• Jim McNulty expressed appreciation for the work the Board has done on the Amendment, asked for the options of how to submit their vote, and for clarification about personal vehicles being able to park in the front of their house. Board members stated that anyone present at the meeting could submit their vote, or they can email their vote to admin@southcanyoncountryestates.org, or drop their vote in the drop box at the Commons Area. Board members also clarified that Amendment 4 only regulates Recreational Vehicles and apologized if there was confusion in the letter sent with the Amendment.

• Jim McNulty then asked about enforcement of the Covenant on recreational vehicles. Howie Aubertin spoke to the historical information on enforcement. Other Board members spoke of how they plan to encourage maintaining our neighborhood, how they plan to address violations and how important it is to update the amendment to a more current standard of living.

• With no further questions, Howie Aubertin asked Misty Danley for a vote count. Misty reported that as of Tuesday morning of the meeting, the Board had received 42 votes. It was decided that a post on the SCCE Facebook page would be made, and that Misty Danley and Amber Rasmussen would make calls to residents reminding them to submit their votes.

OLD BUSINESS

• Waterline Study

  • Dana Coats reported that he had checked the shed and was not able to find the previous waterline study.

• Water Overage Rates

  • Howie Aubertin made a recommendation to the Board that overage rates go from $2.00 per 1,000 gallons of water in excess of 10,000 gallons to $5.00 per 1,000 gallons.

  • Zach Policky requested the actual amount of money the HOA has collected in the last 2 years in overage fees. Amber Rasmussen stated that she will work with Kelsey to get those numbers for the next meeting.

• Delinquent HOA & Water Dues

  • Howie Aubertin reported that in 2015 there was a letter mailed to the residents of SCCE stating that a $5.00 late fee would be charged on any and all accounts delinquent after the 15th of the month. An additional $5.00 late fee would be assessed to delinquent accounts if delinquent for the 2nd and 3rd month respectfully. After the 3rd month the account is in arrears, a disconnect notice would be mailed to the resident, explaining that a $100 reconnect fee would be accessed to their account if payment in full plus the next month’s fees paid. Additional discussion regarding the Late Fees will be added to the April 2026 agenda.

• Executive Session

  • The Executive Session presentation from Amber Rasmussen was tabled for a future meeting.

NEW BUSINESS

• Lawyer

  • Howie Aubertin reported he was unable to follow up with Bangs McCullen Law Firm and will have an update for the Board at the April 2026 meeting.

• Doty Volunteer Fie Department

• Howie Aubertin reminded those in attendance that SCCE entered into a 10 year lease in 2009 with Doty Volunteer Fire Department for the building on the well lot for $20.00. The 10 year lease was renewed for $20.00 in 2019. The maintenance of the building is the responsibility of the Fire Department, and he will request that some maintenance be done on the building by the Fire Department this year.

• Fire Wise

• Howie Aubertin requested input from those in attendance about asking the Doty Volunteer Fire Department to hold Fire Wise training at the shelter due to the increased fire danger this Spring. The suggestion was well received and Howie Aubertin will report back with more information soon.

The next meeting will be the Annual Meeting on Monday, April 27, 2026, at 6:30 pm at the Doty Fire Hall.

With no further business, Terron Voller made a motion to adjourn the meeting at 7:43 pm. Amber Rasmussen seconded the motion. Motion carried.

Respectfully submitted,

Misty Danley

Administrative Assistant on behalf of Board Secretary, Terron Voller