Meeting Minutes: April 27, 2026
SCCE Annual Home Owners Meeting – April 27, 2026
PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on April 27, 2026, and remain in DRAFT form until they can be formally approved at the next monthly meeting.
The meeting was called to order at 6:31 pm by Board Vice President, Chuck Liberty.
Board Members Present - Chuck Liberty, Howie Aubertin, Amber Rasmussen, Terron Voller and Anita Pendo.
Board Member(s) Absent - Dana Coats, Al Stockman and Zach Policky.
Staff Present - Mike Riker, Kelsey Wyres and Misty Danley.
Staff Absent - None.
Resident(s) Present and Signed In - Ted Johnson and Michael Montileone.
Approval of Agenda/Call for Changes
A motion was made by Howie Aubertin to approve the agenda with the following changes/additions: to move the Well Lot and Easement from New Business to Old Business, and to add Procedure for amending previously approved Board minutes, Results of the Committee Audit, General Membership Certificate, February minutes and recent Facebook posts on the SCCE page.
Seconded by Amber Rasmussen. Motion carried.
Approval of Minutes of Prior Meeting
A motion to approve the minutes from the March meeting was made by Amber Rasmussen and seconded by Terron Voller.
Motion carried.
TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS - Amber Rasmussen
Amber Rasmussen reported to the Board that March 2026 income was $14,000, after $6,500 in expenses in March.
The expenses included $500 for the new water meter for the new build on Red Deer, $1,672 in expenses associated with the Amendment Change, $1,105 in administrative expenses and $1,422 for heat. The BHFCU account balance, including CD balances, is $168,441.
A motion to approve the financial report was made by Howie Aubertin and seconded by Terron Voller.
Motion carried.
COMMITTEE REPORTS
WATER SYSTEM REPORT - Mike Riker
All things are running smoothly with the water system.
The 2nd PFAS sampling kit has been received.
Mike Riker stated that he will collect and submit the sample for analyzing prior to the June due date.
The pool has a booster pump with a bearing going out.
Mike Riker has scheduled an appointment for the repair on Wednesday, April 6, 2026. The repair estimate should be around $500. SCCE will need to replace the pool vacuum this year at an estimated cost of $300. Pool chemicals will be ordered during the Pool n Spa Center’s Spring Sale.
ARCHITECTURAL COMMITTEE - Amber Rasmussen
Amber Rasmussen reported to the Board that the Committee received and approved one request to date in April.
8415 Kings Rd - Home repairs from wind storm damages in December 2025.
RECREATION COMMITTEE - No Chairperson
Misty Danley reported she received an email from Holly Riker prior to the meeting that the SCCE Shelter Reservation section of the website is active and two reservations have been made already.
Mike Riker reported that the pool is scheduled to open on or about Memorial Day weekend. Dirk Dosch will be helping Mike Riker with the pool cleaning and pre-season maintenance. The Jensen family has agreed to maintain the pool daily again this summer.
There was a Board discussion about the Summer BBQ. A tentative date for the BBQ was set for June 13, 2026.
BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin
Fourth Amendment - Terron Voller reported that the official count of the received votes were 90 Yea votes and 13 No votes, for a total of 103 votes received.
Howie Aubertin reported that he collected the SCCE property legal descriptions from Pennington County. Together with the legal description gathered by Joe Doran in 2024, Misty Danley and LeeAnn Johnson verified and updated the information for the HOA records.
Howie Aubertin sent Misty Danley copies of the Third Amendment signature pages submitted to the Clerk of Courts. She used them as an example for the Fourth Amendment signature pages. Several properties are in the name of trusts, and there was a discussion about how to collect signatures on behalf of the trusts. It was decided that the Board would allow a member of the trust to sign as they’ve been instructed by the terms of their trusts. Amber Rasmussen took the signature pages and will start collecting signatures.
Howie Aubertin asked for recommendations for a new attorney to represent our HOA. He would like to finish the Fourth Amendment with Bangs McCullen Law Firm, but would like to explore other options for legal representation for the HOA moving forward.
OLD BUSINESS
Waterline Study
No new information. Will table until Dana Coats is in attendance
Water Overage Rates
Amber Rasmussen collected the information requested by Zach Policky during the March ‘26 Board Meeting. In 2024, the HOA collected $6,942 in overage water fees. In 2025, the HOA collected $4,569.
Howie Aubertin reminded those in attendance that SCCE has billed $2.00 per 1,000 gallons in excess of 10,000 gallons for approximately 14 years. He found that two HOAs, one in Box Elder and one in Rapid City, are currently charging their residents $6.90 per 1,000 gallons in excess of 10,000 gallons. Howie Aubertin recommended that the Board increase SCCE fees to $5.00 per 1,000 in excess of 10,000 during the March ‘26 meeting. Terron Voller made a motion to accept Howie Aubertin’s recommendation and increase the water overage rate from $2.00 to $5.00 per 1,000 gallons in excess of 10,000 gallons effective January 1, 2027. Howie Aubertin seconded the motion. Motion carried.
Delinquent HOA & Water Dues
Howie Aubertin reported that the City of Rapid City considers a water bill delinquent after 15 days past due date on billing. At 15 days past due, a delinquency letter is mailed for the past due amount, full payment for the current month, and $100 administration fee. If not paid by date, the disconnect process is done. An HOA in Box Elder has a $15 late fee charged for late fees on dues. There was a lot of discussion about a late fee amount that would make an impact and elicit a quicker response to bring an account current. Also discussed was the length of a grace period. It was decided that the Board will table the fee structure and grace period of delinquent accounts for now.
Kelsey Wyres was able to get one delinquent resident to enroll in ACH payments. She asked the Board for their thoughts about letting her make two installments on her past due payments. Board approved.
Executive Session Best Practices
Since several Board members are absent tonight, this will be tabled until the June 2026 meeting. Amber Rasmussen will be unable to attend the May 18, 2026 meeting.
Well Lot & Easement
Terron Voller reported that as recorded in the May 31, 2005 Board minutes, Curt Voight was given use of the shed on the well lot in exchange for agreeing to maintain the grounds on the lot. That agreement was made 21 years ago. Over the years, Curt Voight has been using the land around the shed for cutting and stacking wood, storing fencing, storing other yard tools and equipment. Chuck Liberty suggests that since there is now a home on the lot adjacent to the well lot, that it may be time to adjust the May 2005 agreement.
Dana Coats asked Ron Davis to check the utility easement lines on the well lot, however neither of them were able to attend the meeting tonight.
Michael Montileone once again offered the 2024 survey on his property for reference. Michael Montilone told the Board members that he included the well lot in the survey to verify the utility easement adjacent to his property. He stated that the lot is 0.1 acres. ⅓ of the lot is the tower, with a 20’ utility easement (10’ on his property and 10’ on Curt Voight’s).
Mike Riker stated that during the construction on the well lot, a survey was done and the planning allowed for all HOA equipment on HOA property or in the utility easement. No equipment is on any personal property.
After much discussion, it was decided that Misty Danley would extend an invitation to Curt Voight to attend the May 18, 2026 meeting in order to discuss the agreement for the use of the shed on HOA property.
NEW BUSINESS
Clean Up Day - Scheduled for Saturday, May 16, 2026
Procedure for amending past minutes
Ted Johnson stated that he would like the Board to review the August 2025 and October 2025 minutes. Discussion regarding the amending of previous minutes in order to clarify for future reference is important. Clarification for this item needs to be done at the May meeting.
Committee Audit Results
Howie Aubertin asked if there is a formal report from the Audit of the SCCE books done by the Audit Committee. Amber Rasmussen stated that she would ask one of the committee members to write a report from the audit and present it to the Board.
General Membership - Tabled until the May 2026 meeting
Facebook Posts
Howie Aubertin expressed his concern about some recent posts on the SCCE Facebook page to the Board. He would like us to confirm who is the administrator for the Page and that only residents are members. There was discussion about the anonymous posts.
Misty Danley mentioned the post about the City Council of Rapid City’s approval of the first reading for allowing chickens in the city limits. This topic was mentioned in the Community survey done and determined by consensus that chickens would not be allowed within SCCE.
The next meeting will be the Annual Meeting on Monday, May 18, 2026, at 6:30 pm at the Doty Fire Hall.
With no further business, Amber Rasmussen made a motion to adjourn the meeting at 8:4000 pm. Howie Aubertin seconded. The meeting adjourned.
Respectfully submitted,
Misty Danley, Administrative Assistant
on behalf of Board Secretary, Terron Voller
