Meeting Minutes: Feb 23, 2026

SCCE Annual Home Owners Meeting – February 23, 2026

PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on January 26, 2026, and remain in DRAFT form until they can be formally approved at the next monthly meeting.

The meeting was called to order at 6:31 pm by Board President Dana Coats.

• Board Members Present - All Present. Dana Coats, Chuck Liberty, Amber Rasmussen, Terron Voller, Al Stockman, Anita Penda, Howie Aubertin, and Zach Policky. 

• Board Member(s) Absent - none. 

• Staff Present - Misty Danley

• Staff Absent - Mike Riker and Kelsey Wyres. 

• Residents Present - Ted Johnson and Michael Montileone, Covenants Committee members, Karla Voller, and Kevin Jones.

Approval of Agenda/Call for Changes

• A motion to approve the agenda with the addition of loose dogs to New Business was made by Amber Rasmussen and seconded by Chuck Liberty.

  • Motion carried.

• A motion to approve the January 26, 2026, minutes was made by Amber Rasmussen. Seconded by Chuck Liberty.

  • Motion carried.
    

TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS - Amber Rasmussen

• Treasurer, Amber Rasmussen, reported that the SCCE balance in the checking and savings accounts is $86,100.39. The CD balances are $71,843.88 for a total of $157,944.27.

• The Profit and Loss statement for January 2026 reflects a net income of $1,404.00. Amber Rasmussen stressed the importance of the Board implementing a late fee structure to encourage on-time payments of HOA and Water Fees by our residents. 

• Dana Coats expressed his appreciation to Dale Kokesh for repairing the mailbox by the Commons Area after it was knocked over. Amber Rasmussen made a motion to reimburse Dale Kokesh for the $38.60 in supplies needed for the repair. Howie Aubertin seconded the motion.

  • Motion carried. 

• With no further discussion or questions, a motion to approve the financial report was made by Al Stockman and seconded by Terron Voller.

  • Motion carried. 

COMMITTEE REPORTS

WATER SYSTEM REPORT - Mike Riker

• Mike Riker was unable to attend this meeting. Discussion about the water tank was tabled until the March 2026 meeting.

ARCHITECTURAL COMMITTEE - Amber Rasmussen

• Nothing to report for the February meeting. 

RECREATION COMMITTEE - Co-Chairperson, Sheree Coats

• The Easter Egg Hunt will be April 4, 2026.

• Misty Danley volunteered to oversee the Hunt and arrange a volunteer for the Easter Bunny.

• Following a discussion about the budget for this event, Chuck Liberty made a motion to approve 1,000 eggs to be filled and a $400 budget. Howie Aubertin seconded the motion.

  • Motion carried

BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin

• Howie Aubertin reported that the word “behind” will return to the amendment prior to going to the residents for a vote. This change will be done in-house.

• After much suggestions and discussion, a motion was made by Amber Rasmussen to create a cover letter, to include voting instructions, and a ballot that will be mailed with the Amendment to each resident. Al Stockman seconded.

  • Motion carried.

• Misty Danley, Holly Riker, and Amber Rasmussen will work on the letter, ballot, and instructions and email them to the Board for review prior to creating and mailing the packets.

OLD BUSINESS

• Waterline Study

  • Mike Riker absent for this meeting; the discussion will be tabled until the March ‘26 meeting. 

• Water Overage Rates

  • Howie Aubertin stated that he and Mike Riker are still compiling information to bring to the Board regarding the proposed increase in the water overage rate.

  • Amber Rasmussen’s request, as Treasurer, to be included in the review and recommendation process received full support by the Board. Howie Aubertin assured the Board that he, Mike Riker, and Amber Rasmussen will meet and have a recommendation for the March meeting. 

  • Dana Coats acknowledged Ted Johnson’s emailed comments regarding the procedures for changing fees for our HOA. Dana Coats stated that he would like the Covenants Committee to review Section 11.01, as well as other By-Laws, for possible updated language and more clarity for Boards and residents. As of now, Dana Coats feels that the Board should make rate changes for the beginning of the calendar year, so any decision to adjust the rate should be addressed and approved prior to year end. 

• Delinquent HOA & Water Dues

  • Delinquent dues continue to be a problem. Dana Coats volunteered to personally talk with the two residents currently 90+ days in arrears. There was much discussion about possible solutions and it was decided that a review of Section 6.03(a) and (b) Non-Payment, will be done for possible wording change to be included in future amendment change(s). 

• Executive Session

  • The Executive Session presentation from Amber Rasmussen was tabled for a future meeting.

NEW BUSINESS

• Lawyer

  • Howie Aubertin reported that the SCCE attorney, Cale Fierro, is no longer at Bangs McCullen Law Firm. Howie Aubertin informed the Board that he has left a message with Bangs McCullen Law Firm regarding our current bill with the firm and if they have an attorney suggestion for SCCE.

  • Zach Policky suggested that we request an updated engagement letter.  (Following the meeting, we learned that Cale Fierro is no longer practicing law, so SCCE will need to find another attorney.)

• Dogs

• Dana Coats stated that many of the members present have seen or heard of the loose dogs during the last month. This seems to be a continual problem. Dana Coats asked Holly Riker to include another reminder to residents to keep their dogs on leash and/or inside their fence in the upcoming newsletter. 

• Casey Peterson LTD

• A last-minute addition to the meeting, Dana Coats asked for Board input regarding the 2026 Engagement Letter from Casey Peterson, LTD. A motion was made by Amber Rasmussen to approve the 2026 services with Casey Peterson LTD. Zach Policy seconded.

  • Motion Carried. 

The next meeting will be the Annual Meeting on Monday, March 23, 2026, at 6:30 pm at the Doty Fire Hall.

With no further business, Amber Rasmussen made a motion to adjourn the meeting at 7:43 pm. Terron Voller, seconded. Motion carried. Meeting adjourned. 

Respectfully submitted, 

Misty Danley

Administrative Assistant on behalf of Board Secretary, Terron Voller