Meeting Minutes: Jan. 26, 2026
SCCE Annual Home Owners Meeting – January 26, 2026
PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on January 26, 2026, and remain in DRAFT form until they can be formally approved at the next monthly meeting.
The meeting was called to order at 6:41 pm by Board President Dana Coats.
Board Members Present - Dana Coats, Chuck Liberty, Amber Rasmussen, Terron Voller, and Zach Policky
Board Member(s) Absent - Al Stockman, Anita Pendo, and Howie Aubertin
Staff Present - Mike Riker
Staff Absent - Misty Danley and Kelsey Wyres
Residents Present - Ted Johnson (covenants committee), Michael Montileone (covenants committee), Brian Hager, Jeffrey McGough, and Julie McFarland
Approval of Agenda/Call for Changes
A motion to approve the agenda with no noted changes was made by Amber Rasmussen. Seconded by Chuck Liberty.
Motion carried.
A motion to approve November 2025’s meeting minutes was made by Amber Rasmussen. Seconded by Terron Voller.
Motion carried.
TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS
Treasurer, Amber Rasmussen, reported that an audit was successfully completed. Additionally, a CD that came due was renewed.
Amber Rasmussen presented the financial reports dated December 31, 2025. Our records state that our account balances total $141,062.79, BHFCU reflects $142,219.52. This difference is due to outstanding checks that have not cleared our BHFCU accounts.
The Profit and Loss statement for December, 2025, reflects a net income of $10,495.99 for the month.
A one-time expense in the amount of $7,140 was noted on the Vendor Transaction List. This was the cost incurred for installing water service to the lot line for the new home on Red Deer Road.
A couple of residents are regularly past due on water and association dues which led to a discussion regarding what our by-laws say, how we proceed with notifying the past due residents, at what point we would consider shutting water off, the fees assessed for shutting off, and the reconnection fee after full payment has been made.
The board agreed that this is something we need to address as we move forward, and will be addressed at a future meeting.
It was noted that an insurance check from State Farm was received today for the pump malfunction in Well #1 back in May 2025. The check was in the amount of $13,794 and was deposited today.
With no further discussion or questions, a motion to approve the financial report was made by Chuck Liberty and seconded by Zach Policky.
Motion carried.
COMMITTEE REPORTS
WATER SYSTEM REPORT - Mike Riker
Mike reported that required PFAS water sampling has been completed. Another round of sampling will be required in the first 6 months of 2026, and if no issues are detected, the state will come up with what a normal sampling timeline would be, probably a triannual cadence.
During the recent water shutdown for leak repairs, Mike noticed that one of our booster pumps inside our constant pressure system, needs some maintenance. Mike has a person in mind who he’s worked with in the past, and does this type of repair. Mike estimates the cost to be less than $1,000 and asked for approval to go ahead with the repairs, which was approved.
Holly, Misty, and Kelsey are working to make sure all of our meter accounts are being paid for properly and that residents paid for their meter on the original installation.
Mike has supplied the new home on Red Deer Road with a meter he had on hand, so we will need to bill the new residents for it. Mike will get the cost of the meter and give it to Kelsey so a bill can be sent.
Mike is still waiting for a written proposal for the painting of the water tower. He received a verbal price in the $40,000 range.
ARCHITECTURAL COMMITTEE - Amber Rasmussen
Nothing to report for the January meeting.
RECREATION COMMITTEE - Co-Chairperson, Sheree Coats
Nothing to report for the January meeting. The next event is Easter.
BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin
Howie Aubertin (covenants committee chair) was absent for this meeting. Prior to the meeting, he sent the legalized version of the proposed amendment from the attorney to the covenant committee and board members.
Previously, Cale Fierro, SCCE HOA attorney, had recommended a wording change from “behind” to “rear” which appears at different points within the amendment document.
Terron Voller questioned why the covenant committee chose to move ahead with the wording change even after the board had decided at the October and November meetings to keep the original wording of “behind.”
Chuck Liberty mentioned that Howie had called him today. Howie had gotten in touch with the attorney, who indicated that either word “behind” or “rear” was interchangeable and would not change the meaning. It was decided that since we have the document in Word format, it would be in our best interest to keep wording universal and to correct “rear” to “behind” which was what the board originally intended. There was consensus by the board to not do anything that would make the proposed amendment any more restrictive than it already is.
Dana asked the board if they wanted to proceed with a vote tonight. Due to how important the issue is, the board members in attendance felt it necessary to wait until the full board was available.
In October 2025, Ted Johnson sent an email to the board indicating that he feels that the board violated the by-laws when it comes to how the HOA fees were increased. After a spirited discussion between Mr. Johnson and board members, Dana stated that he would check with SCCE attorney, Cale Fierro, for guidance in interpreting our by-laws regarding this issue. The full board will address Ted’s concerns after consultation with our lawyer. Ted commended the board for making progress on a number of issues that have been neglected in the past.
OLD BUSINESS
Audit
The audit went well and has been completed. As a result of the audit, some suggestions regarding how things are being posted within QuickBooks were made that would summarize things better. Kelsey has been made aware of the suggestions and will begin implementing.
Waterline Study
Mike mentioned that he recently looked at a design for replacing waterlines on a similar system as ours for one of his clients. The projected cost exceeded one million dollars. Since we do not have the funds at this point to do any improvements, and rather than spending thousands of dollars on another study, Mike has requested, from the state, a copy of the report that was completed years ago on our water system. Some of the suggestions from that repost which have been completed include a second well, booster system and additional fire hydrants.
NEW BUSINESS
No new business was discussed.
The next meeting will be the Annual Meeting on Monday, February 23, 2026 at 6:30 pm at the Doty Fire Hall.
Board Meetings are not held in December.
With no further business, Chuck Liberty made a motion to adjourn the meeting at 7:25 pm. Terron Voller, seconded. Meeting adjourned.
Respectfully submitted,
Board Secretary, Terron Voller
