Meeting Minutes: August 24, 2026

SCCE Annual Home Owners Meeting – August 24, 2026

PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on August 24, 2026, and remain in DRAFT form until they can be formally approved at the next monthly meeting.

The meeting was called to order at 6:30 pm by Board by Board President, Dana Coats.

• Board Members Present - Dana Coats, Howie Aubertin, Terron Voller, Chuck Liberty, and Anita Pendo.

• Board Member(s) Absent - Al Stockman, Amber Rasmussen and Zach Policky.

• Staff Present - Mike Riker and Misty Danley.

• Staff Absent - Kelsey Wyres. 

• Resident(s) Present and Signed In - Ted Johnson and Michael Montileone.

Approval of Agenda / Call for Changes

• Howie Aubertin made a motion to approve the Agenda as prepared.

• Terron Voller seconded the motion.

  • Motion carried.

Approval of Minutes of Prior Meeting

• Chuck Liberty made a motion to approve the July 27, 2026 Minutes.

• Terron Voller seconded the motion.

  • Motion carried.

TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS - Amber Rasmussen

Amber Rasmussen emailed the following Treasurer Report prior to the meeting:

• The BHFCU balance as of the end of July is $189,981.30, including the CD balances. Revenue for the month was $14,765 in HOA Fees, $1,288 in additional water dues, and $90 in shelter rentals, for a total of $16,186. Expenses totaled $9,822.70. The net income for the month of July was $6,363.30.

• Mike Riker stated that his report for additional water for July should’ve been $2,550. Following the meeting, Kelsey Wyres reported that the additional water billing for July was billed after July 31, so it will appear in the August reports. 

• The $13,603 discrepancy between the HOA QuickBooks and the BHFCU bank statement is from the recording of an insurance claim check. Kelsey Wyres or Amber Rasmusson will have our accountant at Casey Peterson correct this post in QuickBooks.

A motion to approve the financials with clarification of the discrepancy of the additional water billing was made by Anita Pendo. Seconded by Howie Aubertin.

• Motion carried.

COMMITTEE REPORTS

WATER SYSTEM REPORT - Mike Riker

• The Board Approval of the Carr Coatings bid for the tank painting. The water system is working properly.

• Pool Report

  • The pool is operating properly and will remain open through the Labor Day weekend. Depending on the weather, the pool will host a Dog Day before closing. The upcoming daytime forecast shows warm days, but evening temperatures are dipping into the 50s, which makes the pool heaters work hard to maintain the water temperature. The additional wear and tear on the heaters, increased energy costs, and the children being back in school don’t justify keeping the pool open beyond Labor Day.

  • The Pool Closing agreement has been received from the Pool n’ Spa Center. The winterization will cost approximately $1,000. Several holes in the liner and the caulk around the pool will need to be repaired and replaced before the 2027 pool season. These repairs will be dependent on the Pool n’ Spa Center’s schedule. The Board will be notified before the repairs.

  • SonTech will be remitting an invoice for the equipment that had to be replaced this season.

ARCHITECTURAL COMMITTEE - Amber Rasmussen

• Reported via email, the Committee received and approved a fence upgrade for 1240 Kings Rd. The current project at 8625 Kings Rd, questioned at a previous meeting, was submitted and approved in March 2026.

RECREATION COMMITTEE - No Chairperson

• Nothing to report.

BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin

• Signatures for the 4th Amendment are still being obtained, with the hope that the remaining signatures can be collected during the Annual Meeting in September. Signatures on Certificates of Membership are also being collected at the same time.

• The Covenants Committee met and are still working on possible wording changes to Article 6, Section 6.03, Items (a) and (b), and Section 11.01, Amendments in the By Laws as mentioned in the July 2026 minutes. Recommendations will be submitted to the Board at a later date.

• An anonymous complaint was submitted to a Board member prior to the August meeting. This complaint was concerning a matter addressed and approved by the Covenants Committee prior to 2024 and considered a mute point.

OLD BUSINESS

• Waterline Study

  • Mike Riker is still checking with a few people about the previous waterline study.

• Lawyer

  • The remaining balance of the Bangs McCullen Law Firm retainer will be used to finalize  Amendment 4. Additional guidance from the HOA attorney regarding the HOA needing a Certificate of Membership and suggestions for By Laws wording changes will be addressed during that meeting.

  • Terron Voller made a motion that Board approval be obtained prior to anyone meeting with the HOA attorney to ensure fiscal responsibility to the HOA membership. Chuck Liberty seconded the motion.

    • Motion Carried.

• Well Lot

  • Curt Voight has removed all his personal property from the Well Lot and HOA shed. A written proposal from Mr. Voight to rent the HOA shed for $50 per month, with the agreement to get the shed in good repair, painting and rehinging it, and maintaining the Well Lot and roadway and around the garage leased to the Doty Fire Department, including weed control. After discussion, a decision to table this proposal until the October meeting for a vote of the full Board.

• General Membership

  • While collecting signatures for Amendment 4, the Board members have also been collecting signatures on Certificates of Membership per the ByLaws. Many of the Board members have experienced push back regarding the Certificates. It was decided that the members will continue to obtain signatures, but the Board will seek the attorney’s advice regarding relevance moving forward.

• Fire Mitigation

  • A 30-40 minute demonstration by the SD Department of Public Safety Wildland Fire is set for during the meal at the September Annual Meeting.

• Minutes

  • There has been discussion regarding the reporting of and maintaining of the HOA Minutes. Further discussion of individual recommendations and Robert’s Rules of Order of maintaining minutes. Any further discussion will be at the October Board Meeting.

NEW BUSINESS

• Annual Meeting

  • The Real Fork Cafe will be contacted about preparing the food for the Annual Meeting. The Alphabet system for potluck items will be used again this year. Board members have agreed to help with set up and tear down.

  • Board members whose terms expire this year are: Dana Coats, Amber Rasmussen, Terron Voller and Al Stockman.

  • Howie Aubertin submitted his letter of resignation as a Board member after 15 years of service, effective at the Annual Meeting. The Board expressed their appreciation for his leadership and commitment to our HOA.

The next meeting will be the on Monday, September 24, 2026, at 6:30 pm at the Doty Fire Hall

• The Fire Mitigation demonstration and meal will begin at 6:00 p.m. with the meeting to follow.
  

With no further business, Terron Voller made a motion to adjourn the meeting at 7:15 pm.  Howie Aubertin seconded the motion. The meeting adjourned.

Respectfully submitted,

Misty Danley, Administrative Assistant

on behalf of Board Secretary, Terron Voller