Meeting Minutes: Sept 27, 2025
SCCE Annual Home Owners Meeting – October 27, 2025
PLEASE NOTE: the following South Canyon Country Estates Homeowners Association Monthly Meeting Minutes were taken on October 27, 2025, and remain in DRAFT form until they can be formally approved at the next monthly meeting.
The meeting was called to order at 6:30 pm by Board Vice President Chuck Liberty.
Board Members Present - Chuck Liberty, Terron Voller, Al Stockman, Howie Aubertin and Anita Pendo.
Board Member(s) Absent - Dana Coats and Amber Rasmussen.
Staff Present - Misty Danley and Mike Riker.
Staff Absent - Kelsey Wyres.
Residents Present - Zach Policky and Holly Riker.
Approval of Agenda/Call for Changes
There are a few additional items that have come up since the agenda was prepared. Howie Aubertin made a motion to add Advertising Solicitations, the attorney notes on the amendment change and the procedural change to posting minutes online to the agenda. Terron Voller seconded the motion. Motion carried.
Following the posting of the August minutes on the SCCE website, the Board received an email regarding the information recorded. Holly Riker suggested that the SCCE Board posted the minutes in DRAFT form until finalized and approved at the next month’s Board meeting and following the approval, she can notate the minutes as approved.
After reviewing the minutes from the August Board meeting and discussion about Holly Riker’s suggestion, Howie Aubertin made a motion to approve August’s minutes and post the monthly minutes in DRAFT form until after approval at the next Board meeting; this will not impact already recorded minutes on the website. Al Stockman seconded the motion. Motion carried.
TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS
Howie Aubertin presented the financial reports dated October 24, 2025 on behalf of Amber Rasmussen. Our records state that our account balances total $128,518.90, BHFCU reflects $139,957.65. This difference is due to outstanding checks that have not cleared our BHFCU accounts.
The Profit and Loss statement as of October 24, 2025, reflects a net loss of $1,624.72 for the month. Additional quarterly expenses for State Farm Insurance $2,122, and Casey Peterson LLP for $2,163, account for some of the increased expenses for October. Additional expenses, other than the normal monthly expenses included the $1,200 water meter subscription and expenses associated with winterizing and closing the pool for the season.
The signature cards have been updated following the election of officers during the Annual Meeting in September. Dana Coats and Amber Rasmussen will sign checks upon their return.
Mike Riker would like confirmation that the new pumps for the pool have been paid for, Howie Aubertin stated that he would follow up with an email.
With no further discussion or questions, a motion to approve the financial report was made by Terron Voller and seconded by Al Stockman. Motion carried.
COMMITTEE REPORTS
WATER SYSTEM REPORT - Mike Riker
Mike Riker reported that another water system that he manages recently had to replace a full pump, pipe and drop line. This repair came in at $55,000. The current price for wire has increased to $11/foot and reported that SCCE’s drop line was installed in 1994. He has been estimating that a major water system pump repair could cost our HOA approximately $35,000, however if wire or new drop line would be needed, it could increase that estimate by $20,000 or more.
PFAS testing of our water will be done in early November. All other testing has been completed for the year.
Mike Riker stated that he and Greg Morford have been monitoring Well #1 to ensure everything is and continues to work properly. Mike Riker has the broken parts and the invoices for the repair and will submit a claim to our State Farm Insurance agent. He will report back to the Board if he receives any information regarding the claim.
Mike Riker has been in contact with the contractor hired by the Board to repair the water lines. As soon as he has confirmation that the contractor will be onsite, Mike will notify the HOA residents via our Facebook page regarding, if any, possible water outages while the repairs are being done.
The contractor and Mike Riker are still working on locating the curb stop for the Lot 1 Red Deer. Iverson’s home was hooked up to the wrong curb stop, so Mike will continue to work with both home owners to find a solution for the curb stop.s on the King’s Road line. Mike Riker assured the residents present that he will report repair dates on the HOA Facebook page
ARCHITECTURAL COMMITTEE - Amber Rasmussen
Misty Danley reported on behalf of Amber Rasmussen that the committee received one Change Request from Samantha Kummer regarding adding an additional stall to their existing garage. The Kummer’s are still in the planning phase and the committee is working with them about this request. Amber Rasmussen will continue to update the Board as needed.
RECREATION COMMITTEE - Co-Chairperson, Sheree Coats
Sherre Coats was not in attendance for the meeting but Dana Coats did email the Board prior to the meeting stating that planning for the Halloween Party is going smoothly.
Misty Danley reported that several of the committee members have expressed interest in staying on the committee and helping as they can on events. Holly Riker said that she would help word a letter to encourage committee commitment and participation for the 2026 event season.
BY-LAWS & COVENANTS COMMITTEE - Howie Aubertin
Howie Aubertin reported that the SCCE attorney, Cale Fierro, has reviewed the Amendment the Board submitted for his review and conversion to legalese. Cale Fierro is recommending that the Board include specific wording regarding setbacks for a stronger HOA/committee position. Al Stockman reported that the Working Committee spent a significant amount of time discussing specific setbacks for the recreational vehicles in the event of an exception, and determined that words like “near” would be better for the community. After Board discussion, it was decided that Howie Aubertin will advise Cale Fierro to leave the Amendment as submitted and finalize the legalese.
The Board received questions from one of the SCCE residents regarding the timing of the rate increase and the notice given to the residents regarding this increase. For clarification, The $30 per month rate increase was approved by the SCCE Board during the June 2025 meeting, effective September 2025. Notice of the increase was reported in the June minutes online, on the SCCE Facebook page, the Fall emailed newsletter and a proposed upcoming rate increase was mentioned in the Special Meeting letter dated May 27, 2025. The discussion of the rate increase at the Special Meeting was to allow for community questions or concerns to be addressed. The “straw poll” that was called was just to allow the Board to gauge community support.
Ted Johnson emailed the Board on October 26, 2025, regarding some procedural questions and after discussion it was determined to table further discussion of email until there is a full Board in attendance. Howie Aubertin will follow up with Ted Johnson so he knows that his email will be addressed by the Board at a later date.
NEW BUSINESS
Waterline Study
Howie Aubertin reported that he will contact the State for any information they can share regarding the Waterline Study. Mike Riker stated he will try to locate the archived previous waterline study from years ago as a reference for the new study.
Advertisements / Solicitations
The Board received a request from a Rapid City business to share their services with SCCE. Holly Riker reported that this is the first solicitation request that the website has received in the five years being online. After much discussion, the Board decided not to promote or endorse a private business to the residents.
Holly Riker noted that the SCCE Facebook page is a closed group and is not regulated by the Board. A resident is able to share and/or create posts, including a service or business from their personal Facebook account.
Before the close of the meeting, Al Stockman introduced Zach Policky to those in attendance and stated that he has been visiting with Zach about serving on the Board in the open Member at Large position on the Board. After some discussion with Mr. Policky, Al Stockman made a motion to name Zach Policky to the open Member at Large position on the Board. Chuck Liberty seconded the motion. Motion carried. Chuck Liberty welcomed Zach on behalf of the Board.
The next meeting will be the Annual Meeting on Monday, November 24 , 2025 at 6:00 pm at the Doty Fire Hall.
With no further business, Al Stockman made a motion to adjourn the meeting at 7:42 pm. Terron Voller seconded. The meeting adjourned.
Respectfully submitted,
Misty Danley, Administrative Assistant
on behalf of Board Secretary, Terron Voller
