Meeting Minutes: April 28, 2025

Written By SCCE Administrator

SCCE Annual Home Owners Meeting – April 28, 2025

The meeting was called to order at 6:32 pm by Board President, Dana Coats.

  • Board Members Present - Dana Coats, Al Stockman, Howie Aubertin, John Santana, Chuck Liberty, and Terron Voller

    ● Board Member(s) Absent - Amber Rasmussen and Marlowe McDowell

    ● Staff Present - Misty Danley

    ● Staff Absent - Kelsey Wyres and Mike Riker

    ● Resident(s) Present and Signed In - Anita and Mike Penke and Curtis Bietz

Approval of Agenda/Previous Minutes/Call for Changes

  • A motion to approve the agenda was made by Terron Voller and seconded by Al Stockman

    • Motion carried

  • A motion to approve the minutes from the March meeting was made by Howie Aubertin and seconded by Terron Voller

    • Motion carried.

TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS – HOWIE AUBERTIN

  • Howie Aubertin reviewed the HOA financial reports that were emailed to the Board members prior to the meeting.

  • BHFCU bank account balance as of March 31, 2025 is $169,636.47, including checking account balance of $52,777.91, remaining balance in the SCCE HOA savings and CD accounts.

  • CD 0118 and 1000 are set to mature June 30, 2025. The Board will need to determine if renewing the CDs with BHFCU is the best option or if there is a better option for the SCCE funds.

  • Net income for March was $9,772. After paying the normal monthly bills, quarterly liability insurance premium ($2100), quarterly bookkeeping, taxes and payroll taxes, ($1230), and the final Bangs McCullen Law Firm billing ($1657) from Fall 2024, the net income for March was $208.19.

  • The SCCE Board paid a $3,400 retainer to Bangs McCullen Law Firm in July 2024 for legal services associated with the amendment change for recreational vehicles. The excess billing paid in March 2025 was for Attorney Cale Fierro preparation for and attending the Special Meeting in the Fall 2025.

  • Confirmation of no new legal services were or has been incurred since the Special Meeting was requested by Terron Voller. Howie Aubertin reviewed the detailed billing statement and confirmed no additional legal services have been billed to SCCE. Terron Voller asked if there is a monetary amount of legal services that would require Board approval. Al Stockman suggested that moving forward, approval for legal services will need to be obtained by the President of the SCCE Board and the other Board members agreed. (No motion was made or requested).

  • A/R Aging Report was reviewed and Dana Coats agreed to follow up with the Dahlman family in order to bring their account current.

  • A motion to approve the financial report was made by Al Stockman and seconded by John Santana.

    • Motion carried.

COMMITTEE REPORTS

WATER SYSTEM REPORT – MIKE RIKER

  • Mike Riker was not present for the meeting, so no Water System Report

ARCHITECTURAL COMMITTEE – AMBER RASMUSSEN

  • Amber Rasmussen was not present for the meeting, however Misty Danley reported that the Architectural Committee received three (3) requests to date in April, all of which have been approved by the Committee.

    • Terron & Karla Voller, 915 Penny Lane - Replacing shingles on their home, garage and lawn shed.

    • Jamie and Alexandra Bachman, new owners of Lot 1 Red Deer Rd - Approval of submitted new home construction.

    • Bill Lein, 8355 Heather Dr - Replacing the deck on the back of their home.

RECREATION COMMITTEE – NO CHAIRPERSON

  • Misty Danley reported that the Easter Egg Hunt was successful and fifty two (52) children attended.

  • She expressed her sincere appreciation for all the volunteers who helped with the preparations and on the day of the event.

  • The event came in under the budgeted $500 amount at $471, and the volunteers filled 1,600 eggs for the children.

BY-LAWS AND COVENANTS COMMITTEE – HOWIE AUBERTIN

  • Howie Aubertin reported that no additional changes were received from the Board or Working Committee following the March Monthly Board Meeting. Howie Aubertin made a motion to accept the approved wording of the amendment change from the March meeting. John Santana seconded the motion. Five Board members were in favor of the motion, Terron Voller opposed. Motion carried.

  • Al Stockman asked how future covenant violations will be addressed. Howie Aubertin stated that moving forward, the Covenants Committee will take a more personal approach prior to letters being sent. Dana Coats requested that future violations that the Covenants Committee find should be brought to the Board for direction and enforcement.

  • Howie Aubertin will meet with Holly Riker to draft a letter to the residents for Dana Coats’ signature and the mailing of the proposed amendment change.

  • Chuck Liberty made the motion to hold a Special Meeting on July 28, 2025, regarding the proposed amendment change. Terron Voller seconded the motion.

    • Motion carried

  • Dana Coats requested that the Covenants Committee attend the Special Meeting.

OLD BUSINESS

HOA Dues Rate Adjustment

  • The 2026 HOA rate increase will be included in non-specific terms in the upcoming letter to the residents to allow any questions to also be addressed during the July 28, 2025 Special Meeting.

HOA Member List

  • SCCE Membership List Was addressed during the Recreation Committee portion of the meeting.

Executive Session Best Practices

  • Tabled until April 28, 2025 meeting

NEW BUSINESS

Survey HOA Property Around Water Tank

  • Michael Montileone offered a copy of his recent survey done on the property prior to the Montileone’s purchase of the property and will save the HOA a considerable amount of money. Dana Coats thanked Michael Montileone for the generous offer and accepted a copy of the survey on behalf of the Board.

SCCE Membership List

  • It was decided to include information regarding the addition of the SCCE Membership List to the SCCE website in the upcoming letter to the residents, as well. Questions or opt out options will be addressed during the Special Meeting.

Red Deer Road Repair and Water Tank Painting

  • Dana Coats brought bids to the Board for the Red Deer Road Repair for consideration and acceptance. After a review of the bids, the Board accepted the following bids:

    • Dakota Asphalt will perform asphalt patching and crack sealing of Red Deer Rd, tennis courts and parking lot in the amount of $8,470.00

    • Dakota Asphalt will seal coat the tennis courts for $3,744.00.

    • Bituminous Paving will chip seal Red Deer Rd for $9,675.00.

    • These services will total $21,889.00Howie Aubertin made a motion to accept the $21,889.00 in total bids for the above described maintenance within SCCE. John Santana seconded the motion. Motion Carried. Dana will sign the bid acceptance letters and notify each business.

  • Should SCCE residents want to contract either of these companies regarding maintenance of their personal driveways while they are in our development, the following contact information is below:

    • Dakota Asphalt, Mark Wylie 605-390-8644

    • Bituminous Paving, Chris 320-273-2113

  • Mike Riker was not present to submit the water tank painting for approval. This will be tabled for a future meeting.

Pickleball Nets

  • Al Stockman did not have the information available for this meeting, however he will bring it to the May meeting.

Executive Session Best Practices

  • Amber Rasmussen was not in attendance for the April 2025 meeting, the discussion and information regarding Executive Session Best Practices has been tabled until the May 2025 meeting.

The next meeting will be on Monday, May 19, 2025 at 6:30 pm at the Doty Fire Hall.

  • With no further business, Chuck Liberty made a motion to adjourn the meeting at 7:25 pm.

  • Al Stockman seconded.

  • The meeting adjourned.



    Respectfully submitted,

    Misty Danley

    Administrative Assistant on behalf of Board Secretary, Amber Rasmussen

SCCE Administrator
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Meeting Minutes: March 24, 2025